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How You Can Add Check Boxes to Word Documents




Use checkboxes to make it easier to read and respond to options when creating surveys or forms in Microsoft Word, for example. We will go over two viable options for accomplishing this. It is best to use the first option for documents that you want people to complete digitally within Microsoft Word. If you intend to print documents such as to-do lists, the second option is the more straightforward option.


Option 1: Using the Developer Tools in Word, add the Check Box option to your forms


In order to create fillable forms with check boxes, it is necessary to enable the "Developer" tab on the Ribbon. Firstly, open a Word document and then select "Options" from the drop-down menu under the "File" menu. "Customize Ribbon" should be selected as the tab in the "Word Options" window. To customize the ribbon on the right, select "Main Tabs" from the drop-down menu in the "Customize the Ribbon" list.



Select "Developer" from the list of main tabs that are currently available, and then click the "OK" button.



The "Developer" tab has been added to your Ribbon as a result of this action. Simply place your cursor in the document where you want a check box to appear, click the "Check Box Content Control" button on the "Developer" tab, and then click "OK." The check box will appear.




Once the cursor has been placed in the desired location, a checkbox should appear. There is a checkbox next to each answer in this section, and as you can see, these checkboxes are interactive in nature. To mark a check box with a "X," click on it (as in answer 1), or select the entire form box (as in answer 2) to move the check box, format it, or do anything else with it.




Option 2: Check boxes can be used to replace bullets in printed documents


Adding Ribbon tabs and using forms aren't necessary when creating a document for printing, such as a to-do list or a survey, where the only thing you need is check boxes for the information. Instead, you can create a simple list of bullets and then replace the default symbol with check boxes to make it more visually appealing.


The small arrow to the right of the "Bullet List" button should appear on the "Home" tab of your Word document when you open it. Choose the "Define new bullet" command from the drop-down list.




Within the "Define New Bullet" window, click on the Symbol button to create a symbol.




In the "Symbol" window, click on the "Font" drop-down menu and select "Wingdings 2" from the list.




You can either scroll through the symbols until you find the empty square symbol that looks like a check box, or you can type "163" into the "Character Code" box to have it selected for you automatically. Naturally, if you come across a symbol that you prefer over another, such as the open circle (symbol 153), you are free to use that one rather than the others.


Click "OK" to close the "Symbol" window after you have selected your symbol, and then click "OK" to close the "Define New Bullet" window after you have finished selecting your symbol.




Now that you've returned to Word, you can begin typing your bulleted list. When the checkboxes are displayed, they take the place of the traditional bullet symbol.


The next time you require the check box icon, you will not have to go through the process of opening all of those windows. Simply click the small arrow to the right of the "Bullet List" button a second time, and the checkbox for "Recently Used Bullets" will appear under the "Bullet List" button.



It should be noted that this method is only applicable to documents that are intended for printing. It is not possible to select items from checkbox symbols in a Word document because they are not interactive symbols.

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